Guidelines for Speakers

Core Content

  • Speakers may neither promote nor denigrate a specific product or proprietary service during a presentation.
  • Logos from campuses, non-profits, and companies may only be used on the first slide of the presentation regardless of whether the speaker represents that group. Logos (including logos from campuses) cannot be used on posters. Institutions can be mentioned as affiliations of the author, but promotional information about those institutions cannot be included.
  • Advertisements cannot be used anywhere in a presentation or in hand-out materials.
  • Photos used in presentations should not include proprietary services or products. If you need assistance editing out a logo from a photograph, please contact us; we are happy to assist you.
  • We do not accept sales pitches or marketing presentations.

Who can Present?

  • All presenters must be directly involved in the project/research being discussed. It is not appropriate for someone from the same program, campus, or department who did not directly work on the project/research to present.
  • All presenters must discuss their work on the project.
  • Representatives of private companies and non-profit organizations may only present if they are co-speaking with a campus. The campus presenter must talk about their work on the project and may not act simply as a endorsement for the company presenter.
  • Government (non-campus) representatives may speak without a campus co-presenter if they are discussing legislation or codes that affect campuses; or resources directed towards campuses such as grants or technical assistance programs. Government representatives must co-speak with a campus on all other presentations.
  • Please be aware that unless you are doing a highly interactive session without a PowerPoint, presentation timeslots are only 15-20min in length. Given this timeslot, please be conservative regarding how many co-presenters you propose.

Speaker Changes

  • All speakers must be individually named in the abstract or your submission will not be reviewed. A campus name is not sufficient.
  • All changes to the proposed speakers listed in your original abstract must be approved by CHESC and may result in a cancellation of your talk.
  • A loss of one of the speakers within the session may also result in the canceling of a talk, even if one of the selected speakers can still attend.
  • If you significantly change your topic or scope, you must seek approval from CHESC.

Intellectual Propriety and Mentions of UC Santa Barbara

  • Presenters should not infer that the conference, UC Santa Barbara, CCC, CSU, UC, or the IOUs approve or endorse any product, software, service, or system for any reason. The logos and names of UC santa Barbara, CCC, CSU, UC, and the IOUs may not be used without prior express permission from the owner of that logo.
  • The speaker is responsible for confirming that they have the right to use/acquiring the licenses needed for any copyrighted material used in the presentation. We ask speakers to be especially careful of the use of photographs.
  • All speakers who wish to have their presentation materials shared through the conference website and/or who will allow their presentation to be recorded, will be required to sign a waiver form regarding copyright access.
  • Not sure where to find photographs that you can use in your presentation? Check out Creative Commons. You can also find copyright-free photographs through the advanced search options on Goggle Image search.

Registration Fees for Speakers

  • We do not offer honorarium; or reimbursement for travel or parking for any session speakers.
  • Speakers from private companies are not eligible for any form of speaker discount.
    One campus, non-profit or government speaker per abstract will be offered a speaker's discount. Co-speakers will not receive a speaker's discount
  • All speakers must register and pay the appropriate rate to participate in the conference, even if they are only attending the session they are speaking in. Speakers not registered and paid in full 30 days prior to the conference will have their speaker invitations revoked and the session will be cancelled. Please note that we ask our speakers to participate throughout the conference, engaging in best practice sharing and learning. The goal of the conference is to create peer to peer networks which we value your involvement in.
    • Exceptions: Scholarship Recipients and Best Practice Award Winners